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Un-assumed assets in a Municipality and Asset Management Plans.

  • 1.  Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 11-12-2020 13:31
    Hi, folks.  I'm looking to get some input as to what other Municipalities are doing when it comes to assets that have not yet been assumed by the Municipality.  When new subdivision are built by a developer, it's not uncommon for those assets to remain the responsibility of the developer.  My question is, should they be included in the Asset Management plan?  The AMP for our core assets is legislated to be completed by July, 1 2021, which includes roads, storm, and bridges in our case.  I'm struggling with the question of leaving out assets that are still the responsibility of the  developers, (for financial reasons) but a letter of acceptance has been issued by the town.

    Any feedback would be greatly appreciated.

    Claudia Puchalski

    Asset Management Supervisor
    Town of Tillsonburg
    519-688-3009 Ext 4413
    cpuchalski@tillsonburg.ca



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    Claudia Puchalski
    Town of Tillsonburg
    Asset Management Supervisor
    Tillsonburg ON
    Canada
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  • 2.  RE: Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 15-12-2020 05:14
    Hi Claudia,

    I use "PENDING' is the status field. This way, I can keep the attributes and the geometry in the system and assign codes to it to display that something is going on here.
    Don't know if this will help.

    Darrell

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    Darrell Mingo
    Municipality of the County of Colchester
    Engineering Technician
    Truro NS
    Canada
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  • 3.  RE: Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 16-12-2020 12:30

    I would definitely include it as an asset management plan is a long term plan – so the asset will be under ownership by your organisation in future. You will need to understand the cost associated when it is under your control. Perhaps include an appendix of future acquisitions under acceptance but not yet owned?



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    Samantha Gartland
    Northern Territory Airports
    Operations Systems Coordinator
    Darwin, Australia
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  • 4.  RE: Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 17-12-2020 13:32
    I have taken a similar approach using "Warranty" until we have fully assumed responsibility for the asset.


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    Chrissy Scott
    Town of Quispamsis
    GIS/Planning Technologist
    Quispamsis NB
    Canada
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  • 5.  RE: Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 09-03-2021 02:06
    Hi Claudia

    I change the status of these inventory to "Inactive" or "Private" or "Pending" if you have a registry and you want to include these assets once they are assumed by the town. But for Asset Management plans, I will not include them as they are growth projects and should be mentioned in you demand strategy that you will be assuming these roads in the particular year that it will be assumed by the town. Hope I am clear

    thanks

    Arun Chulliyil, CPA, MIAM

    Manager, Corporate Assets

    Town of New Tecumseth

    10 Wellington St. E, Alliston

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    Arun Chulliyil
    Town of New Tecumseth
    Canada
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  • 6.  RE: Un-assumed assets in a Municipality and Asset Management Plans.

    Posted 11-03-2021 12:06
    Hey Claudia, in Newmarket we are dedicating a section of the AMP to quantify the assets we know are in the pipeline due to growth by cobbling together the master plans that have not been integrated. This addressed the strategic growth, and we are coupling this by quantify increased assets due to subdivisions. While master plans will cover a range of assets and drivers (e.g. upsizing an existing asset, upgrading services with new assets, etc.), subdivisions are fairly easy to tackle with some assumptions or info from developers. If the subdivision is too early for an as-built drawing, you could still get construction info from the developer. To make it even simpler if you have no info, see if you can just get the estimate road length in the subdivision and assume a relative portion of underground pipes will be present by proxy. If you don't want to do a 1:1 assumption, you could compare the ratios of assets in an existing but comparable neighborhood (e.g. maybe there are 1.1 meters of watermain per 1m of road in your municipality) using GIS. This could then be repeated for appurtenances (e.g. 1 fire hydrant every 75 meters - again not an actual number you should use but something like this based on your municipality). This method will deal with linear assets: things like ponds, pump stations, etc. are trickier.

    Knowing these quantities is very powerful. It can help you develop some rough replacement values, which in turn feed the reserves you need to start building for replacement. We recently did activity based budgeting, and now have unit costs that can be built off AM quantities (e.g. our roads cost about $8000 per km per year, excluding materials and overhead). If you don't have activity unit costs, you could look at the overall size of your work order charges, operating budget, etc.

    To make things even more interesting, you can now use this info to see if the DC and tax revenue you will get from these services costs more or less than what it will cost you to provide them. Newmarket hasn't done this yet but the possibility is there!

    I recommend at least taking a look this to assess the impact it would have on your AMP. When we quantified the growth assets in the pipeline, the number was much larger than expected and is important to inform the discussion when AMPs are presented.

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    Erik Wright
    Town of Newmarket
    Asset Management Specialist
    Richmond Hill ON
    Canada
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